VIEW JOBS
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POSTED BY:
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info951753
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DATE:
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28.03.2008 |
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JOB TITLE:
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Executive Assistant/Office Administrator |
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LOCATION:
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seattle Washington, United States
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SALARY:
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$0.00 (yearly) |
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ST. ANDREW'S HOUSING GROUP JOB DESCRIPTION THE ORGANIZATION: St. Andrew's Housing Group (SAHG) is a 501(c)(3) Washington non-profit corporation incorporated in 1989. Our mission is to develop, own and manage housing for people in financial need on King County’s Eastside. We support residents’ efforts to develop greater choice and independence. An eighteen-member board of directors oversees SAHG and is very active in the life of the corporation. POSITION TITLE: Executive Assistant/Office Administrator PURPOSE: This position supports and reports to the Executive Director and Director of Finance & Assets, and works with other staff, volunteers, and the public to further the growth and visibility of St. Andrew's Housing Group and to support its mission. MAJOR DUTIES: Executive Director Support and General Administrative Duties 1. Acts as the primary administrative support to the Executive Director (ED) and assists in all aspects of the work of the ED, including schedule management, meeting and event coordination, collection and preparation of information and materials for meetings and projects, preparation of documents and correspondence and other administrative support duties as needed. 2. Provides administrative support for the SAHG Board of Directors by managing board related scheduling, preparing agendas and board packets, preparing meeting venues, staffing monthly meetings (one evening per month or as otherwise assigned), preparing minutes, communicating with board members, and other assigned duties associated with board support. 3. Provides general administrative support to the SAHG management team and for assigned department activities. Works with department directors to prioritize and complete administrative tasks as assigned by department directors. 4. Provides overall office management for the organization to assure efficient office operations, general office orderliness and cleanliness; maintains office records, files, equipment and supplies; evaluates and updates lists and systems as needed; maintains inventory of office supplies, ordering as needed within available budget. 5. Manages the organizational system of files, archives and storage. 6. Provides staffing support to the agency’s safety and emergency preparedness team and assures all needed materials and supplies are on hand as directed by the safety team. 7. Serves as front desk receptionist and acts as the first point of contact for people/visitors coming into the office. 8. Schedules, coordinates, prepares materials and staffs special events and meetings. 9. Composes correspondence, meeting minutes, forms and other documents. 10. Maintains calendars and makes travel arrangements. 11. Receives and evaluates all incoming correspondence, routes mail and determines which matters require the attention of other staff. 12. Troubleshoots computer hardware/software problems, facilitates in-house network, and act as liaison with PC consultants. 13. Establishes and maintains cooperative working relationships with other employees, volunteers, residents, vendors, state and local officials. Nonroutine Activities 1. Plans, organizes and implements special assignments and projects as requested. Such projects may include setting up and maintaining special databases, collecting, recording and depositing funds, gathering data, compiling statistics, making calculations, preparing reports, graphs and charts. 2. Perform other related duties and responsibilities as assigned. KNOWLEDGE, SKILLS AND ABILITIES REQUIRED: 1. Bachelors or a two year degree in a related field with 5 years of related experience in a business or non-profit setting preferred. 2. Excellent Microsoft Office computer skills required, including word processing, spreadsheets, database, PowerPoint presentations and other office software. 3. Ability to communicate clearly and diplomatically, both verbally and in writing. 4. Ability to proofread and effectively edit; perform spelling, grammatical and phrasing changes as necessary. 5. Thorough knowledge of general office procedures and systems. 6. The ideal candidate will be a self starter who is reliable, dependable, has the ability to exercise good judgment and work collaboratively in a team environment. This person will be able to work independently yet be willing to seek out guidance and review of their work. This person will be articulate, resourceful, easy to work with, and able to juggle many tasks under pressure and with frequent interruptions. Finally, this person should be fun to be around. While we work very hard, grumpy people are not allowed. Preferred Qualifications: 1. Computer network experience or training. 2. Experience working in a not for profit, affordable housing, community development, or social services field. COMPENSATION: Compensation for this position is $13.50 to $17/hour to be determined based on skills and experience. SAHG offers an extensive benefit plan that includes medical and dental coverage, life and disability insurance, and a 401(K) retirement plan. SCHEDULE: Position is full time (40 hours per week). Hours worked are somewhat flexible, though a daily presence is required. Overtime, evening and/or weekend work may also be required. EQUAL EMPLOYMENT OPPORTUNITY: St. Andrew’s Housing Group is committed to a policy of equal opportunity for all applicants and employees regardless of race, religion, national origin, gender, marital status, age, the presence of a disability, or any other basis prohibited by applicable federal, state or local laws. Our equal opportunity policy applies to all phases of employment, including recruiting, hiring, job assignment, supervision, training, upgrading, transfer, compensation, benefits, promotion, education and recreation, layoff and termination.
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