VIEW JOBS
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POSTED BY:
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v-ammayo
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DATE:
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27.03.2008 |
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JOB TITLE:
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Administrative Specialist |
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LOCATION:
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seattle Washington, United States
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SALARY:
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$0.00 (yearly) |
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Securitas Security Services USA, Inc. POSITON: Administrative Specialist – Microsoft Account REPORTS TO: Sr. Program Manager – Global Security (Support Background Check Program Managers) LOCATION: Redmond, WA (Relocation assistance not available for this position) SALARY: $38,000 - $45,000 per annum, DOE JOB SUMMARY: Performs a variety of administrative assistant and customer service functions that may include travel arrangements, office management, and special projects. ESSENTIAL FUNCTIONS: • The functions listed describe the business purpose of this job. Specific duties or tasks may vary and be documented separately. The employee might not be required to perform all functions listed. Additional duties may be assigned, and functions may be modified, according to business necessity. • All assigned duties or tasks are deemed to be part of the essential functions, unless such duties or tasks are unrelated to the functions listed, in which case they are deemed to be other (non-essential) functions. • Employees are held accountable for successful job performance. Job performance standards may be documented separately, and may include functions, objectives, duties or tasks not specifically listed herein. • In performing functions, duties or tasks, employees are required to know and follow safe work practices, and to be aware of company policies and procedures related to job safety, including safety rules and regulations. Employees are required to notify superiors upon becoming aware of unsafe working conditions. • All functions, duties or tasks are to be carried out in an honest, ethical and professional manner, and to be performed in conformance with applicable company policies and procedures. In the event of uncertainty or lack of knowledge of company policies and procedures, employees are required to request clarification or explanations from superiors or authorized company representatives. • Performs a variety of office administrative functions, such as preparing correspondence and reports, processing mail, telephone and in-person reception, and filing. • Schedules meetings including booking conference rooms and finding time when most participants are available • Record meeting minutes • Order catering/meals for meetings upon request • Calling, e-mailing or faxing various universities and employers to follow up and verify information • Use Degree Check and National Student Clearing House to verify university degrees and attendance • Book domestic and international travel arrangements and prepare any necessary documentation • Prepare and review expense reports • Order requested supplies • Assist international visitors traveling to Redmond with any/all of the above scheduled training and conferences • Complete employee expense reports as needed • Purchase equipment and other items via MS Market or other vendors • Uses MS Office Suite, SharePoint, InfoPath, MS Project, and other MS software solutions to create efficiencies and improve communication paths • Prepare and deliver LOB presentations • Prepare and deliver weekly, monthly, quarterly and annual metric reports • Be responsible for the quarterly archiving of documents • Managing Bicheck e-mail inbox • Serve as back-up to others holding similar positions • Tracks and reports on minor financial matters • Answer incoming phone calls and forward to correct party via email, written messages, or in-person contact • Assisting all management staff with minor computer issues • Must have strong customer service communication and collaborations skills • Serve as Office Manager and provide lead direction to administrative and/or support staff • Performs tasks and duties of a similar nature and scope as required for assigned office MINIMUM QUALIFICATIONS AT ENTRY: Additional qualifications may be specified and receive preference, depending upon the nature of the position. EDUCATION / EXPERIENCE: 2 years of related experience, Bachelor’s degree or an equivalent combination of education and experience sufficient to perform the essential functions of the job, as determined by the company. COMPETENCIES: • Thorough understanding of standard office procedures and practices. • Ability to maintain confidentiality at all times • Demonstrated knowledge of mathematical concepts including computation of rates, ratios, percentages, averages and reconciliation. • Ability to interpret instructions furnished in written, oral, diagrammatic, or schedule form. • Ability to use personal computers and Microsoft Office productivity software. • Ability to write original correspondence. • Excellent planning, organizing, and project coordination skills. • Ability to communicate clearly and concisely. • Ability to interact effectively at all levels and across diverse cultures. • Ability to be an effective team member and handle projects responsibly. • Courteous and professional telephone manner, with accuracy in taking messages. • Strong customer and results orientation. WORKING CONDITIONS (Physical/Mental Demands): With or without reasonable accommodation, requires the physical and mental capacity to perform effectively all essential functions. In addition to other demands, the demands of the job include: • Maintaining composure in dealing with authorities, executives, clients, staff and the public, occasionally under conditions of urgency and in pressure situations. • Successful passage of background, reference, psychological, and controlled substance tests. • Required ability to handle multiple tasks concurrently. • Computer usage which may include prolonged periods of data entry. • Handling and being exposed to sensitive and confidential information. • Regular talking and hearing. • Frequent lifting and/or moving up to 10 pounds and occasionally up to 25 pounds. • Close vision, distance vision, and ability to adjust focus.
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